Summer 2012
sees the exhibition of Europe’s
finest footballers with the European
Championship 2012 followed by the
pinnacle event of the athletics
calendar with London 2012 Olympics
and Paralympics.
But what challenges could
employers face in ensuring that
productivity and staffing levels are
maintained during these events?
It is anticipated that almost all
employers are likely to encounter
some problems, with issues such as
over-demand for time off,
maintaining staffing levels,
inappropriate sickness absence or
misuse of the internet at work.
To a large extent many such
issues are inter-linked. For
example, how holiday requests have
been and are being dealt with will
reserve a degree of control over
staffing levels to the employer.
Even so, predicting staffing need
now and how that might be resourced
against a back drop of requests for
holiday leave, should address
potential staffing difficulties
later on.
Here are Some Suggestions of
Issues That Employers Need to
Consider:
Assess Staffing Need:
Do you anticipate business will
increase? For example is your
business involved in the hotel,
catering or transport sectors,
particularly if it is based in a
location where Olympic events are
due to take place? Or might your
workloads reduce slightly, allowing
your business greater staffing
flexibility for the few weeks of
these sporting events? Is any one
part of your business likely to be
more affected than another?
Review Current Operations:
Consider whether a change to
current working patterns or
arrangements might better suit
existing clients whilst these
sporting events are taking place,
thereby allowing you to maintain
existing business; for example,
retailers or catering businesses may
want to change or extend hours of
opening.
For those in cities hosting
events, can business be conducted
elsewhere or staff relocate to other
offices temporarily (or it might be
beneficial for some workers to work
from home to avoid traffic
congestion, for example)? Could such
change offer increased trade
opportunity during these sporting
events?
Check Your Employment
Contracts:
Before you can assess properly
possible options for changing
working hours or working
arrangements, it is essential that
you are aware of any flexibility
within the employment contracts of
your staff (if any). For such
changes to be lawful, even if only
temporary in nature, they cannot be
imposed unilaterally by the
employer. Do your contracts allow
for changes in role or location or
do they permit over time, for
example? If not and you perceive you
may require such flexibility, might
you be able to agree changes with
staff? Or, is there anything else
you can do to bring about the
changes? How long will it take and
what might it cost?
Check Existing Policies eg
Holiday and Flexible Working:
It is important that employers
have clear policies that are fairly
applied in the context of staffing
levels during these sporting events.
In the event you expect staff time
off during or around these sporting
events to be limited, are there
flexible working options you can
employ which might allow staff to
follow these sporting events but
will still meet staffing needs? For
example, early or later start or
finish times to the working day,
job-sharing or revised working
patterns? Is home-working a feasible
option? Think about how you will
deal with any requests from staff
for such arrangements. Will a
pre-existing flexible working policy
or home-working policy provide a
suitable framework?
Asking More of Your Staff:
If an increase in staffing
levels will be needed or replacement
cover sought for staff taking time
off, how will this be met? Are there
parts of the business which are less
affected and might offer additional
resource? Or, if hours of work of
existing staff are likely to be
extended, do your contracts already
allow for this and how it will
offered or be paid? As above, check
existing contracts to see what is
already possible? In any event,
consult with staff, many of whom may
be prepared to agree the changes.
Engaging Temporary Staff:
Although only short term, if
increased productivity is needed to
meet demand, additional staff will
need to be sourced and trained in
readiness. Consider now where these
will come from. Recruitment agencies
will be under pressure, so enquiries
should be made as early as possible.
What terms will be offered and what
will the cost be? If workers will be
recruited from abroad are there any
work permit issues that need to be
considered in advance? Timing is
likely to be key, in terms of
availability of staff as well as
training opportunities. Those
businesses which leave it late may
find a lack of available or skilled
staff and little opportunity for
training.
Although, for the majority of
employers it is likely to prove
difficult to predict with any
certainty their staffing needs so
far in advance of the Summer’s
sporting events, retaining
flexibility will be key and the most
positive outcomes are likely to be
achieved by employers who
communicate with their staff over
this and seek their buy-in to the
needs of the business over the short
period of the Euros and Olympics/
Paralympics.
Finally, employers ought not to
forget also that staff may have
different allegiances ie other than
to England or Team GB (as well as
none at all). Fairness of approach
to all interests of staff will be
vital to ensure business continues
to operate as smoothly as possible
during the Euros and the
Olympics/Paralympics but, more
importantly still, for the future
harmony and trust of its workforce! |