A piece of legislation has
come into force that requires all UK companies to include certain
information on their websites and in the footer of all emails they
send. Companies failing to do so will breach the Companies Act and
in turn risk a fine.
To bring the UK in line with European requirements (specifically the
First Company Law Directive) controlling the minimum information
requirements, businesses are required to include details including
company name, address, full company registration details and contact
details on all company documentation.
This information is already required on company stationery such as
letterheads, but this requirement (which has come as a result of an
update to the 1985 legislation) has now been extended to cover
information that appears on company documents such as letterheads
and order forms, websites and in email footers etc.
What is Required on Websites?
The following information is the minimum that should be on any
The name, address and email address of the
The name of the organisation with which the
customer is contracting.
And if this differs from the trading name then
this should be clearly higlighted – eg. "ABC.co.uk is the
trading name of ABC Company Limited".
If a company, the company's registration number
should be given and, under the Companies Act, the place of
registration should be stated (e.g. " ABC Company Limited is a
company registered in England and Wales with company number
If the business is VAT registered the
registration number should be stated – even if the website does
not carry out e-commerce transactions.
It is not sufficient to include a 'contact us'
form without also providing an email address and geographic
address somewhere easily accessible on the site. If the business
is a company, the registered office address must be included.
Also, a PO Box is unlikely to suffice as a
geographic address; but a registered office address would.
If the business is a member of a trade or
professional association, membership details and registration
number should be provided.
Whilst this information does not need to appear
on every page, it should be made clear to visitors where such
information can be found.
For the majority of larger company sites this
information may already be listed on their 'About us', 'Contact' or
'Legal info' pages, however for some this is an area that needs
prompt action to avoid falling foul of the new laws.
Copyright 2006 - 2010 Taylors Solicitors
Should you require help with the implementation of this legislation,
the specific requirements and how this could affect your business,
please contact Elaine
Hurn for further information.